NSERC - Online Services - Instructions (2023)






Instructions for Completing an Application – Form 183A

Form 183A provides information about the prospective partner organization. Researchers or the partner(s) can fill out this form. To submit the form, partners may either send it to the applicant, who will link it to the application, or attach it to the correct application by using the On-line System.

Form 183A, a letter of support, and a partner profile, are all required documents for partner organizations seeking to collaborate on an NSERC grant. In the case of a multinational partner collaborating from outside Canada, letters of support from both the company’s international R&D location and either its Canadian headquarters or the Canadian subsidiary are required.

How to Complete Form 183A

Read and/or print the following documents before beginning Form 183A:

  • Frequently Asked Questions on how to use the On-Line System;
  • the NSERC Program Guide for Professors;
  • the NSERC Code Tables.

Whom Should I Contact if I Need Help?

If you have questions regarding:

  • the funding opportunity in which you are participating (e.g., content of the application, program deadlines, eligibility, budget, etc.), contact the Research Partnerships Directorate at 613-992-1585 or 613-992-5606;
  • the On-line System, send an email to webapp@nserc-crsng.gc.ca or call 613-995-4273

Please include in your message the email address where you may be contacted as well as your telephone number.

Before you begin

General Instructions for Participating Organizations

All organizations (except postsecondary institutions and co-funding agencies) participating in a research partnership funding opportunity are required to provide a completed copy of Form 183A and relevant documents. The form is used for several different programs and by various types of organizations. Please complete all applicable sections.

Once submitted to NSERC, the information contained in this Form will be protected. It will be subject to the Privacy Act and the Access to Information Act. For more information please see the Access to Information and the Privacy Act in the Program Guide.

NSERC's Policy on Intellectual Property is applicable to all NSERC programs unless otherwise explicitly indicated in program literature. This policy, which outlines the expectations for all participants, should be consulted before completing Form 183A.

Read and/or print the document Guidelines for Organizations Participating in Research Partnerships before beginning Form 183A.


NSERC may, without notice, alter the programs or the terms and conditions of the awards. Any major changes will be announced immediately on NSERC's website.

What do the Signatures on the Application Mean (paper and electronic)?

Read and/or print the section What do the signatures on the application mean?

Completing Form 183A for a Research Partnership

General Information on the Organization

Use this section to provide the information as required.

Enter the name and title of the person at the organization whom NSERC should contact, if necessary, regarding the application and subsequently, if a grant is awarded, regarding the administration of the award.

Enter the complete mailing address of the organization and the address of the contact person if different from the organization’s address.

Enter the additional information as required.

Research and Development Activities

Indicate if your organization has an R&D department, the number of R&D staff in Canada, and the annual R&D expenditures.

Applicant Information

Enter the information as required.

Organization’s Contributions

Use this section to indicate the cash and in-kind contributions that the organization commits to supporting the research project.

Indicate the contributions applied to the direct costs of research and the name of the person authorized to represent the organization.

Statement of Partner Eligibility

In order to be eligible to participate in a funding opportunity, a partner must have a credible plan for exploiting the research results to provide economic, social or environmental benefits for Canada and Canadians. They must demonstrate that they have the necessary expertise and sufficient resources (see Guidelines for Organizations Participating in Research Partnerships) to put the plan into effect, and they must be at arm’s length (independent) from the applicant and co-applicant(s) (see Conflict of Interest Guidelines for Partner Organizations).

A Statement of Partner Eligibility is no longer required as part of a Form 183A submission. However, potential partner organizations must be prepared, at NSERC’s request, to provide supplementary information that describes the organization and allows NSERC to determine its eligibility as a partner. Please contact NSERC if you are unsure about the eligibility of an organization.


Letter of Support

A letter of support from each of the partner organization(s) must be provided. The letter must be on the organization's letterhead and signed by an authorized representative of the organization. To submit the letter, partners may either send it to the applicant, who will link it to the application, or attach it to the correct application using the On-line System. The letter must include:

  • the organization's support for and agreement with the proposal submitted to NSERC;
  • the reasons for being involved in the proposed collaboration;
  • how the organization expects to integrate the results into its operations or to otherwise benefit from the anticipated outcomes;
  • (for projects) the further effort required to exploit the research results;
  • the potential for economic, social or environmental benefits for Canada and Canadians that will result from this collaboration;
  • the anticipated interaction of the organization's personnel with researchers from postsecondary institutions, including the interaction with students. This could include internships or other opportunities to spend time at the partner’s location;
  • the contribution to the direct costs of the research, in cash and in-kind, as stated in the research proposal;
  • if applicable, a description of the R&D programs with details of any public funding received that is directly related to the application;
  • if applicable, a statement that all research results will be openly disseminated with no publication restrictions, avoiding the need for a research agreement.

Note: If the letter of support is for an Industrial Research Chair Renewal (for the Chair's second or subsequent term), an impact questionnaire sent to the organization must also be filled and returned directly to NSERC. This questionnaire does not replace the letter of support, which must address the above points as well as the following:

  • a brief summary of the information provided in the impact questionnaire which situates the context of the organization’s involvement in the Chair; this information should include: the extent to which the Chair objectives have been met to-date; the involvement of organization personnel with the team; the benefits accrued from the Chair; and the impacts the Chair has had on the organization’s activitie;.
  • the motivation for supporting the Chair for another term;
  • the extent of the organization’s continued involvement in the Chair program for the next term, as it relates to the previous term;
  • the impacts and benefits expected from the Chair in the next term; NSERC expects that a Chair’s industrial impact will increase from one term to the next;
  • the nature and extent of the partner's support (cash and in-kind) for the next term;
  • the expected level of interaction with the research team, including students, in the next term.

Partner Profile

Provide a concise profile of the partner organization (not more than 1/2 page), including the nature of its operations (including production, manufacturing, provision of services, or similar commercial activities) in Canada and its existing or planned capacity to use project results. Please note that reference to the partner’s Web site is not acceptable in lieu of the 1/2 page profile.

Annual Report

Once the application is received, NSERC staff may request a copy of the partner’s most recent annual report if available, or other evidence of the partner’s financial position (the latter will be considered confidential). Publicly traded companies should not upload their annual reports if they are available on the Internet.

Note: The completed Form 183A and accompanying documents may be returned to the applicant to be submitted with the application or attached through the On-line System.

Mailing Address

Send your correspondence to:
Research Partnerships
350 Albert Street
Ottawa ON K1A 1H5


How do I find my NSERC pin? ›

Personal Identification Number (PIN)

All NSERC applicants have received, or will receive, an NSERC PIN. It can be found on any official correspondence you have received from NSERC.

How do I submit to NSERC? ›

If you are applying directly to NSERC, you can send the letter separately from your application to schol@nserc-crsng.gc.ca. If you are applying through a Canadian institution, you must send the letter to your faculty of graduate studies (or its equivalent).

How do I submit NSERC to Usra? ›

Applications for the USRA program must be completed and submitted to the Canadian institution where you wish to hold the award through NSERC's online system. Selected applications are submitted to NSERC by institutions. No USRA applications may be submitted directly to the agencies.

How many times can you get NSERC? ›

You may submit a maximum of one scholarship (master's or doctoral) or fellowship application per academic year to either NSERC, CIHR or SSHRC.

What is NSERC pin? ›

Personal Identification Number (PIN)

Your PIN uniquely identifies you in NSERC's corporate database. Your PIN is used as a reference number by NSERC to quickly refer to your file. If you don't have a PIN, leave that space blank on the form and we will assign this number to you when we receive your application.

What is funding reference number NSERC? ›

The Funding Reference Number (FRN – CIHR) or Application ID (Appl ID – NSERC and SSHRC) is a number that identifies a unique research grant. You can find this number in the Agency letter that acknowledges your successful grant application.

How do I upload documents to grants gov? ›

In the Forms tab of the Manage Workspace page, click the Upload link next to the desired form to upload. Select the saved form you would like to reuse. Click the Upload button.

Do you need an official transcript for NSERC? ›

Transcripts. It is important that students obtain all of their required university transcripts as soon as possible in order to complete Part 1 of NSERC's online application process: An up-to-date official transcript from the home university is required (showing Fall 2022 grades + listing of Winter 2023 courses)

How do I submit a NIH grant application? ›

  1. Step 1: Find a Funding Opportunity Announcement (FOA) ...
  2. Step 2: Make a submission plan. ...
  3. Step 3: Login to ASSIST & Initiate Your Application. ...
  4. Step 4: Provide application access to your team. ...
  5. Step 5: Enter Application Data. ...
  6. Step 6: Finalize your application and prepare for submission. ...
  7. Step 7: Submit your application.
May 1, 2018

What is the minimum GPA for NSERC? ›

NSERC requires a minimum average GPA of 2.67. This section will be assigned pre-determined scores.

How many NSERC scholarships are awarded? ›

There is a total of 3,150 USRA allocations available each year from the Natural Sciences and Engineering Research Council of Canada (NSERC), and 95 each for the Canadian Institutes of Health Research (CIHR) and the Social Sciences and Humanities Research Council of Canada (SSHRC).

Is NSERC USRA prestigious? ›

Natural Sciences and Engineering Research Council Undergraduate Student Research Awards (NSERC USRA) These are prestigious national awards by the main research agency in Canada. They pay most of your salary, with the rest supplied by the supervisor who must have a NSERC research grant.

How much is NSERC graduate stipend? ›

Funding is provided by NSERC. For graduate students, the NSERC CREATE annual stipend is: $21,000 for PhD students and $17,500 for MSc students.

Does NSERC count as income? ›

In Canada all scholarships (including SSHRC) are tax free. The Conservatives implemented that policy a few years back. You should get a T4A listing the scholarship amounts, which are entered on your tax return but not counted as taxable income.

How many scholarships can I receive? ›

There is no limit to how many scholarships you can get! You'll only win the ones you apply to though, so the true limit is how many you can apply for.

How to write a research proposal for NSERC? ›

place the research within the context of what is currently happening in the field; • summarize relevant prior work in the field; • articulate the goals; • describe a research plan and methodology; • indicate why the research is useful or important; and • provide a progress report on work accomplished with previous ...

Can you decline an NSERC? ›

All NSERC and SSHRC awards

Award recipients must accept or decline by sending an email to the appropriate program contact, stating whether they accept or decline, and confirming the start date.

What is an NSERC Discovery Grant? ›

The Discovery Grants (DG) program assists in. promoting and maintaining a diversified base of high-quality research capability in the natural sciences and engineering in Canadian universities. fostering research excellence. providing a stimulating environment for research training.

How do you know if your NIH grant was funded? ›

Q: How will I know that my application was funded? A: The Notice of Grant Award, the official notification that your grant has been funded, is sent to your institution's sponsored research office, with a copy to the principal investigator.

How do I acknowledge NSERC funding? ›

Recipients should include the NSERC signature or symbol along with the following acknowledgement message: We acknowledge the support of the Natural Sciences and Engineering Research Council of Canada (NSERC). Nous remercions le Conseil de recherches en sciences naturelles et en génie du Canada (CRSNG) de son soutien.

What is Student Reference number? ›

Student ID (short for identification), or also called student URN (unique reference number) which is a number given to all university students that confirms their attendance at their given university. The number on student ID is typically 7 digits long. However, this can vary from university to university.

Can you submit two NIH Grants at the same time? ›

While NIH no longer limits the number of times you can submit an application with essentially the same content and scope as an earlier unsuccessful application, it is not allowable to have overlapping applications under review at the same time.

How long does the applicant have to respond to the request for information in Grants portal? ›

There is a 30-day deadline for the Applicant to respond to the Request for Information in Grants Portal.

What is the difference between a transcript and an official transcript? ›

Hard-copy transcripts and other academic records are considered "official" when they arrive in a sealed, stamped, official envelope with the seal and any other security feature intact.

How do you send official transcripts to universities? ›

Common Application or Coalition Application

International students can use the online application portal of the university to upload their transcripts. As a part of the international student application, you will be provided with the option to submit your transcripts online.

How do you authenticate an official transcript? ›

Take the document, with the notarial certificate to the state Notary Public Administrator for authentication. If the country where the document will be used is a party to the Hague Apostille Convention, the state Notary Public Administrator will affix an Apostille certificate and no further authentication is necessary.

How long does it take for a NIH grant to be approved? ›

Overall Timeline

Your overall process from planning to award may take as long as two years—even longer if you need to resubmit. If your application succeeds on the first try, it typically takes between 8 and 20 months after the due date to get an award.

Are NIH grants hard to get? ›

NIH grants are extremely competitive, so you're more likely to find success if you pursue other organizations first. Importantly, securing smaller grants may give you the funding you need to conduct preliminary research and gather the data you'll need to ultimately convince the NIH to support your work.

How early can you submit an NIH application? ›

When NIH issues a new funding opportunity announcement (FOA), the open date (the first date an application may be submitted) is generally set for one month in advance of the application due date.

What is Yale's minimum GPA? ›

You should also have a 4.14 GPA or higher. If your GPA is lower than this, you need to compensate with a higher SAT/ACT score. For a school as selective as Yale, you'll also need to impress them with the rest of your application. We'll cover those details next.

Is 3.586 a good GPA? ›

Is a 3.5 GPA good? A 3.5 unweighted GPA means that you've earned an A- average across all of your classes. You're well above the national average for GPA and should have a solid chance of acceptance at a wide variety of colleges. 76.4% of schools have an average GPA below a 3.5.

How rare is it to get a full scholarship? ›

Less than 1 percent of students get full ride scholarships, showing just how difficult it is to earn one. However, with the right background, proper planning and by knowing where to look, your chances of landing a full ride scholarship can increase.

How many scholarships does the average student apply for? ›

Scholarship Winner Application Averages

For those that want solid numbers, on average, many of the students I work with are applying for anywhere between 3-7+ scholarships, each, per week.

Are full scholarships rare? ›

A full ride scholarship, also known as a “full ride,” means that all the student's expenses – including tuition, fees, room and board – will be paid at the student's chosen college or university. Nationwide, less than 1% of all college students receive a full ride.

Why is an undergraduate student research award important to you? ›

The Undergraduate Student Research Awards ( USRA ) program is meant to nurture your interest and potential for a research career, and to encourage you to undertake graduate studies. It is an opportunity to gain research experience in an academic setting, while receiving financial support.

Is Ncur prestigious? ›

Since 2002 more than 170 Christ College students have had their undergraduate research selected for presentation at the National Conference on Undergraduate Research (NCUR), the largest, most competitive, and most prestigious venue for undergraduate scholarship in the United States.

Can you apply for both CIHR and NSERC? ›

You cannot be concurrently holding another CIHR, NSERC or SSHRC award, with the exception of the Michael Smith Foreign Studies supplement (MSFSS). The agencies reserve the right to interpret and enforce the policies and guidelines for their funding opportunities set out in their published materials.

Can you negotiate grad stipend? ›

The answer is YES. In fact, many graduate school candidates successfully negotiate their stipends, funding packages and benefits.

What is a good graduate stipend? ›

If you decide to do a fellowship or an assistantship program, stipends are generally less lucrative. According to Inside Higher Ed, the average graduate student stipend can range from $13,000 to $34,000. How much you earn with a stipend will depend on the program, educational institution and location.

Do I have to declare scholarship money as income? ›

Generally, you report any portion of a scholarship, a fellowship grant, or other grant that you must include in gross income as follows: If filing Form 1040 or Form 1040-SR, include the taxable portion in the total amount reported on Line 1a of your tax return.

Can living expenses while on scholarship be deducted? ›

In addition to required tuition and fees, the credit applies to other expenses like books, supplies and equipment, but not room, board, transportation expenses or medical insurance.

Do you get taxed on scholarships? ›

Scholarship money is generally tax-free provided the student is a candidate for a degree at an eligible institution and the money is used to pay for qualified expenses.

What are 3 college expenses that scholarships can pay for? ›

DOOR scholarships can be used to cover a portion of the following costs:
  • Tuition, registration, and additional fees.
  • Room and board.
  • Books and supplies.
  • Health insurance fees.
  • Transportation or travel expenses.

What happens if you win too many scholarships? ›

What happens to leftover scholarship money. If you earned scholarships and grants that add up to more than your total cost of attendance, your school may send you a refund of the leftover scholarship money. Keep in mind, you may have to pay taxes on that amount.

Is a Pell Grant considered financial aid? ›

Federal Pell Grants are another source of financial aid to help you pay for college. Unlike loans, the money you get from Federal Pell Grants doesn't need to be paid back. Pell Grants are usually reserved for undergraduate students.

How do you email a scholarship submission? ›

Here are some general guidelines to follow when emailing a scholarship program.
  1. Be absolutely certain the answer to your question is not on the program's website. ...
  2. Be as brief as possible. ...
  3. Be professional. ...
  4. Don't overdo it. ...
  5. Be polite.
Apr 18, 2022

What GPA do you need for NSERC? ›

NSERC requires a minimum average GPA of 2.67. This section will be assigned pre-determined scores.

When can you apply for NSERC? ›

Your application must be submitted to NSERC before 8:00 p.m. (ET) on the deadline date.
Undergraduate programs.
ProgramApplication deadline dateNotification of results*
Ingenium-NSERC STEAM Horizon AwardsJanuary 1511 weeks
2 more rows

How do you email an application submission? ›

How to write a job application email
  1. Write a clear subject line. ...
  2. Include a salutation. ...
  3. Introduce yourself in the first sentence. ...
  4. Turn your cover letter into the body of your email. ...
  5. Close with details. ...
  6. Sign your email. ...
  7. Attach your materials. ...
  8. Proofread before you hit “send.”
Feb 15, 2023

What to write on subject when sending an email for a scholarship? ›

Create a clear and descriptive subject for your email that explains to your reader what the email is about. Subject lines such as "Hello" are not sufficient. An example of a good subject line is: "Application for the XY-scholarship".

Should I make an email for scholarships? ›

Yes, you should! By using your personal email, you would be overwhelmed by the amount of college-related emails you will receive and some of it may fall through.

How long does it take to write a research grant proposal? ›

In general, it is good to plan at least six to eight weeks to write a grant. It is important not to rush the grant writing process so that you have time to write a quality proposal that has a high chance of being funded.

Is research proposal the same as grant proposal? ›

Whereas a research proposal is a statement of intent, related to answering a research question, a grant application is a specific request for funding to complete the research proposed. Of course, there are elements of overlap between the two documents; it's the purpose of the document that defines one or the other.

How do I submit a research proposal to the government? ›

To access the Research.gov Proposal Submission System:
  1. Open the Research.gov homepage and select Sign In at the top of the page.
  2. After entering credentials, you will be navigated to the Research.gov My Desktop page.
  3. Click the Prepare and Submit Proposals link under Proposals.

How many people get CGSM? ›

These allocations are based on the 3,000 CGS M awards available each year: there are 795 CGS M awards available from the Canadian Institutes of Health Research (CIHR), 840 from the Natural Sciences and Engineering Research Council of Canada (NSERC) and 1,365 from the Social Sciences and Humanities Research Council of ...


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